Village of Vicksburg Village Council Regular Session In Person Meeting 7 pm Monday January 17, 2022 13318 N. Boulevard Vicksburg, MI 49097 (Ambulance Building next to old hospital and little league fields)

 

1. Call to Order
2. Pledge of Allegiance
3. Moment of Silence
4. Roll Call
5. Approval of Agenda
6. Scheduled Appearances – None Scheduled
7. Public Official Appearances – None Scheduled
8. Citizen’s Comments – Agenda AND Non-Agenda (Citizens MUST state their full name and home address and limit their comments to 4 Minutes)
9. Approval of General Consent Agenda

 

1. Minutes of the Regular Council Meeting: January 3, 2022
2. Warrant Reports: Total $ 117,014.99
3. Event / Rental Requests – None
4. Correspondence – SKCFA Emails reference Budget Information Request

 

10. Village Council Action Items –

 

1. Fredrick Construction Services as a Construction Manager for the Village of Vicksburg: Approve the village manager to enter into a contract with Fredrick’s Construction to be the Construction Manager for Village of Vicksburg construction projects.

 

STAFF RECOMMENDATION: Motion, support, and approval via roll-call vote to approve the village manager to enter into a contract to have Fredrick Construction act in the capacity of Construction Manager for the Village of Vicksburg.

 

1. DPW – Storm Water Runoff System: Approve the village manager to enter into a contract with Fredrick Construction to manage the installation the engineered storm-water runoff system related to the DPW Building. The amount not to exceed $ (Summary to be sent Monday). The funds are available and will be a part of the budget amendments presented at the Feb 21^st Village Council meeting.

 

STAFF RECOMMENDATION: Motion, Support and roll-call vote to approve the village manager to enter into a contract with Fredrick Construction to be the General Contractor and manage the installation of the engineer storm-water system related to the DPW pole barn building.

 

1. Village Hall Options: Enter a contract with Fredrick’s Construction to provide a comprehensive report on options and recommendations towards a new/updated village hall facility.  Options include the following three (3):

 

1. Build New
2. Renovate/enlarge the existing facility

• Purchase an existing building and renovate to meet Village’s needs.

 

STAFF RECOMMENDATION: Motion, Support, and roll-call vote to approve the village manager to enter into a contract with an amount not to exceed $17,600.00 plus reimbursable expenses (listed in packet) with Fredrick’s Construction to engage in the following work:

1. Development and Distribution of a survey to village staff, board members, and others (Village Discretion).
2. Prepare Conceptional Design and budget for each option
3. Once option is chosen; Building program, preliminary site plan, preliminary floor plans, preliminary 2-d exterior elevations, preliminary construction cost.

 

1. Village Financial Commitments and Assignments

 

STAFF RECOMMENDATION: Motion, Support and roll-call vote to approve the recommended financial commitments and assignments contained in Resolution 01172022-1 which will continue on the 5-year financial plan of the Village to reach a fully funded capital improvement plan.

 

11. Village Manager Report (Mallery)

 

1. Update on Infrastructure Project – Traffic Lights will be hung on Poles as before project and poles are installed. Anticipate lights installed by the end of January.
2. Update on Fire Authority Budget Recommendation: No Information has been provided by SKCFA.

 

12. Committee Reports

 

1. Planning Commission / DDA
2. South Kalamazoo County Fire Authority
3. South County Sewer Authority
4. Tree Committee

 

 

13. Village Trustee’s Time

 

14. Village President’s Time

 

15. Adjournment

 

 

Village Rules of Order require citizens addressing the Council to state their name and address.