Village of Vicksburg Village Council Regular Session 7 p.m., Monday, August 16, 2021 Electronic Meeting via Zoom In Accordance with Michigan Legislation

AGENDA

1. Call to Order
2. Pledge of Allegiance
3. Moment of Silence
4. Roll Call
5. Approval of Agenda
6. Scheduled Appearances – None Scheduled
7. Public Official Appearances – None Scheduled
8. Citizen’s Comments – Agenda AND Non-Agenda (Citizens MUST state their full name and home address and limit their comments to 4 Minutes)

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9. Approval of General Consent Agenda
   1. Minutes of the Regular Council Meeting: July 19, 2021
   2. Warrant Reports: Total $ 954,962.08
   3. Event / Rental Requests –
      1. Distant Whistle 5^th Anniversary Celebration – Rear Parking Lot Aug, 21, 2021 12 pm – 12 am
         1. Use of Barriers, Picnic Tables, and stage
      2. Lawrence Family Reunion – August 28, 2021 Historic Village Pavilion

• Vicksburg District Library Party in the Park – Historic Village. Reading Event with Kids September 22, 2021

1. Amy Phillips Baby-Shower event September 25, 2021 Historic Village Pavilion

1. Correspondence – John Stears Email – FOIA

 

10. Village Council Action Items –

 

1. DPW Front-End Loader New Fenders and Toolbox. On May 17, 2021 the Village Council Unanimously approved the investment of new front-end loaders for our 2008 Loader.  The approved budget amount was to not exceed. $10,000.00.  The cost for 2 new front fenders, 2 new rear fenders, and a new tool box for the front-end loader is $5,949.58.  The items would be purchased from Alta Construction Equipment located in Byron Center, Michigan.

 

STAFF RECOMMENDATION: Approve the purchase of requested equipment.

 

300. DPW Front-End Loader Rims/Wheels: The front end loader is in need of 2 new rims/wheels (The tires were purchased last year).  The original rims/wheels have caused multiple flat tires due to the corrosion and deterioration.  The cost to fix a tire alone cost over $300.00.  The cost of the 2 new wheels are $4,559.73 from Goodyear and are purchased under the MIDeals program. This was not originally requested within the 2021-2022 FY budget presentation as the issue became apparent within the past 60 days.  There is sufficient funds to purchase this needed equipment.

 

STAFF RECOMMENDATION: Approve the purchase of requested equipment.

 

11. SKCFA Draft Audit –

 

A copy of the DRAFT Fire Authority audit is attached.  The Village Council should be aware of the following information:

 

1.The multiple year finding of material audit adjustments:

1. Incorrect beginning fund equity
2. No Accrual of Accounts Payable at year-end
3. No Adjustments of Prepaid items at year-end
4. No conversion to fund-base accounting
5. Net position increase of $264,000 with a total fund balance almost $2 million dollars.
6. No long-term debt or any liabilities other than A/P.
7. Page 11 highlights a fund balance synopsis of what these funds are earmarked for, including $579,299.00 that are unassigned.

 

STAFF RECOMMENDATION: With the above notations, staff recommends approval of the DRAFT Fire Department audit.

 

12. Village Manager Report (Mallery)
    2021. Update on Infrastructure Project – Prairie St., Spruce St. Pearl St. paving, storm sewer installation, water-main on Prairie St. Start on Main St. on August 21, 2021.
    2022. Council Latitude Notebooks Ordered and have been delivered
    2023. DPW Building Should begin construction by the end of August. The subcontractor for excavation has been delayed.
    2024. An offer of employment for a full-time police office has been made.
    2025. DPW interviews took place August 11. The interview team was comprised of Trustee Reisterer, Resident Bill Cox (Also Planning Commission member), Randy Schippers and myself.
    2026. Other miscellaneous information

 

13. Committee Reports
    1. Tree Committee
    2. Fire Committee
    3. South County Sewer Authority

 

14. Village Trustee’s Time

 

15. Village President’s Time

 

16. Adjournment

 

When: Aug 16, 2021 07:00 PM Eastern Time (US and Canada)

Topic: Village of Vicksburg

 

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International numbers available: https://us02web.zoom.us/u/k5Q9IHF3x

Phone controls for participants

The following commands can be entered via DTMF tones using your phone’s dial pad while in a Zoom meeting:

• *6– Toggle mute/unmute
• *9– Raise hand

 

Village Rules of Order require citizens addressing the Council to state their name and address.